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Cincinnati Art Museum #conservation: "The Etching Revival" opens this Saturday! Take a look at the conservation process that one of the works received in our Paper Lab. #blog #art Credit: Stephen Parrish (American, b.1846, d.1938); "The Inner Harbor, Gloucester", 1883; etching on paper, 14 3/8 x 19 3/16 in. (sheet); 1954.12 3 hour ago via Facebook

Database Specialist

The Cincinnati Art Museum seeks applicants for the position of Database Specialist. This is a permanent, full-time, and exempt staff position with an excellent benefit package.

Position Overview:

The Institutional Advancement Database Specialist maintains donor, membership, and prospect records in the development database (Raisers Edge or Altru) as well as acknowledges and recognizes donors, provides accurate financial reports, maintains all mailing lists, recommends database policy, and provides database support/training for division.

Essential Responsibilities:

A. Serves as main contact and specialist within Art Museum for Raiser’s Edge, issues database passwords and security settings, provides software problem solving, alerts IT staff of software upgrades, trains staff in using Raiser’s Edge, and defines and improves all data entry procedures.

B. Maintains Raiser’s Edge database - corrections, additions, deletions, as well as editing and expanding documentation of data entry procedures. Creates new queries, exports, batch templates, mail functions, and reports according to staff needs, as well as deleting unused tasks.

C. Processes Gifts-posts all memorial/tribute, trust/endowment, estate, and some restricted gifts as well as supports other gift entry staff as needed. Drafts acknowledgement letters for such areas as honor and memorial gifts, and individual giving.

D. Supports and assists in the planning and execution of multiple membership groups’ functions and events.

E. Submits, tracks, and enters corporate matching gifts. Assists in determining the fair market value of memberships and gifts.

F. Provides reports and information regarding giving for the Deputy Director of Institutional Advancement, Director of Development, Finance, and the Director’s office, including annual reports for auditors and donor or prospect profiles. Creates monthly invoices for development managers and verifies income reports. Provides mailing lists for all Art Museum publications, events, and fundraising mailings. Creates recognition lists for exhibition donor walls, publications, and annual report.

G. Other duties as assigned by Deputy Director, Institutional Advancement and Director of Development, including coordinating with special events volunteer committees on lists, invitations, etc. for events. Supports and assists in the planning and execution of multiple membership groups’ functions and events.


College degree with strong computer knowledge in Windows and Office 2010 versions or higher, particularly Word, Excel, and Outlook. Blackbaud Raiser’s Edge or Altru fundraising database management experience a must. Ability to use Crystal Reports is a plus. Previous advancement/fundraising experience is preferred.

Skills necessary:

A proven ability to work successfully with others to achieve institutional objectives. Self-motivated person who can work independently and is capable of establishing and meeting both self-directed and supervisor’s goals. Excellent written and oral communication skills, proofreading, and attention to detail are essential. Must be able to present information effectively, multi-task in a fast-paced environment, respond to questions, and solve problems from Art Museum staff, volunteers, and donors. Capacity to meet multiple project deadlines, remain flexible to changing deadlines, and cope with interruptions in work to assist staff with Raiser’s Edge issues is essential. Aptitude for troubleshooting and problem-solving, including searching multiple sources, such as online forums and websites, for solutions. Ability to deal with donor issues with sensitivity to both the donor’s wishes and the Art Museum’s needs.

To Apply:

The position will remain open until filled. Please send cover letter, resume, professional references, and salary requirements to: Human Resources Dept., Cincinnati Art Museum, 953 Eden Park Dr., Cincinnati, OH 45202. Fax: 513-639-2932 or email to [email protected]

The Cincinnati Art Museum is an equal opportunity employer and is strongly committed to creating a diverse and inclusive environment where a variety of backgrounds, cultures, orientations, ideas, and talents can flourish.