POSITION SUMMARY

The Cincinnati Art Museum has a need for a full-time Payroll Coordinator/Accountant. The Payroll Coordinator/Accountant is responsible for providing complete, accurate, and timely financial transactions and reporting, as well as processing payroll accurately and within the required deadlines.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

Reporting to the Chief Financial Officer, duties include, but not limited to:

• Process payroll every other Monday utilizing ADP software and complete reconciliation.
• Prepare payroll reports monthly for Accounting Clerk to record payroll.
• Monthly GTL entered in payroll.
• Generate 401(K) new hire report from ADP for CFO and HR Director to review.
• Submit 401k files to Fidelity and verification of acceptance (bi-weekly).
• Calculate the Health Savings Account match and submit (quarterly).
• Pay the following payroll deductions (monthly): Health, dental, life, ArtsWave, child support, LTD, STD, voluntary deductions (AFLAC, Cincinnati Life, Colonial Life), garnishments.
• Pay and process payroll taxes accurately and on time based on IRS, state, and city regulations. (bi-weekly, monthly, quarterly, and yearly).
• Reconcile COBRA payments and record payment of premiums.
• Prepare and pay workers compensation (quarterly) and workers’ compensation true up (annually).
• Research and respond to IRS, garnishments, or child support inquiries.
• Reconcile payroll liabilities – federal, FICA, state, city, health, dental, cobra, ArtsWave, 401K, life, child support, AFLAC, STD/LTD.
• Reconcile year-end information to payroll company and sort and distribute W-2’s to employees by January 31^st.
• Complete payroll accrual and record journal entry annually.
• Pledge Receivable Reconciliation and NPV Adjustment (monthly).
• Reconciliation of Beneficial Interest and record market value adjustment (monthly).
• Record FSA entry (monthly).
• Reconcile FSA general ledger accounts to 3^rd party reports.
• Record Treasurer’s Interest and Fees (monthly).
• Reconcile Temp Restricted Gifts and Endowment Schedule A (monthly).
• Art Purchase Report & Funds Available for Art Purchase (monthly).
• Record Affiliate Group Transfers & prepare Affiliate Group reports (monthly).
• Enter development postings (daily).
• Balance Fundraisers, Friends Groups, Endowment and Restricted Gifts with Philanthropy reports.
• Other duties as assigned.

MINIMUM REQUIREMENTS

• A four-year college degree minimum and three years’ experience and/or training in the field; or the equivalent combination of education and experience. 
• A proven ability to work successfully with others to achieve objectives. 
• Must possess excellent written and oral communication skills and a good working knowledge of HRIS software (ADP preferred), Microsoft Office Suite, and other relevant computer programs. 
• Must be detailed oriented, have strong math skills, and can be trusted with sensitive information.
• The ability to provide great customer service to all employees is vital to be successful in this role.
• Cooperate in a teamwork fashion with all co-workers to accomplish goals.
• Demonstrate respect and dignity to co-workers and visitors.
• Provide excellence in service and always portrays a positive and professional image of CAM.
• Maintain confidentiality.
• Follow CAM protocols, procedures, rules, and policies.

BENEFITS & COMP

• Annual salary: $50,000 - $52,000
• Medical, dental, vision life insurance, 401k retirement planning with company match
• Robust paid time off (PTO) and 8 paid holidays
• Short-term and long-term disability insurance
• Dependent care leave benefit
• Employee Assistance Program
• Family-level museum membership
• Discounts in museum gift shop and café
• Professional development opportunities

TO APPLY

Apply for Payroll Coordinator/Accountant using the link below:

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=347b7c9b-5aac-4d96-ab81-3b32a60f7052&ccId=19000101_000001&jobId=495582&lang=en_US&source=CC2

Position open until filled. No phone calls please.

The Cincinnati Art Museum is an equal opportunity employer and is strongly committed to creating a diverse and inclusive environment where a variety of backgrounds, cultures, orientations, ideas, and talents can flourish.

POSITION SUMMARY

The Cincinnati Art Museum has openings for part-time Terrace Café Servers in the Museum’s café. The Terrace Café is open Tuesday through Sunday 11am-3pm, with extended hours on Thursday until 7:30pm.

The Café Server provides exceptional experiences to our guests. Café Server responsibilities include ensuring our tables are clean and tidy when guests arrive, presenting menus, and serving food and beverages. Café Servers are expected to assist guests in a timely fashion and with a positive attitude.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

Reporting to the Café Manager, duties include, but are not limited to:

• Prepare cafe tables with special attention to sanitation and order.
• Attend to customers upon entrance.
• Present menus and help customers select food and beverages.
• Take and serve orders.
• Answer questions or make recommendations for complementary products.
• Collaborate with other servers and kitchen staff.
• Assist and handle guest issues with professionalism.
• Issue bills and accept payment.
• Answer phone calls and make reservations.
• Other duties as assigned.

MINIMUM REQUIREMENTS

• Proven customer service and restaurant server experience.
• Ability to work in a fast-paced environment.
• Cash handling and point of sale experience. Experience with Toast a plus.
• Attention to cleanliness and safety.
• Effective interpersonal skills, ability to work with groups of diverse backgrounds.
• Candidate must be dependable, organized, and be able to meet the physical demands of the position.

BENEFITS & COMP

• Hourly Pay Rate: $5.25 + tips
• Employee Assistance Program
• Family-level museum membership
• Discounts in museum gift shop and café
• Professional development opportunities

TO APPLY

Apply for Terrace Café Servers using the link below:

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=347b7c9b-5aac-4d96-ab81-3b32a60f7052&ccId=19000101_000001&jobId=496158&lang=en_US&source=CC2

Position open until filled. No phone calls please.

The Cincinnati Art Museum is an equal opportunity employer and is strongly committed to creating a diverse and inclusive environment where a variety of backgrounds, cultures, orientations, ideas, and talents can flourish.

POSITION SUMMARY 

The Cincinnati Art Museum has immediate openings for part-time Event Catering Servers in the Facility Rental Department. Event catering shifts will vary depending on museum events. Evening and weekend availability is required.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES  

Working under the direction of the Hospitality Manager, duties include, but are not limited to the following:  

• Serve food and beverages to guests.
• Clean and prepare the dining areas.
• Greet and make all guests feel welcome at the museum.
• Respond to guest inquiries and requests in a timely fashion.
• Knowledge of room setup, food safety standards, and food presentation setup.
• Maintain cleanliness and safety standards.
• Uphold standards of service through different catering events offered.
• Perform other catering duties as assigned.

REQUIREMENTS

• Previous experience in customer service, food service, or other related fields.
• Ability to build rapport with 
• Ability to thrive in a fast-paced environment
• Excellent written and verbal communication skills.
• Candidate must be dependable, organized, be able to meet the physical demands of position, and maintain a professional demeanor. 
• Must have evening and weekend availability.

BENEFITS & COMP

• Hourly Pay Rate: $15.50
• Employee Assistance Program
• Family-level museum membership
• Discounts in museum gift shop and café
• Professional development opportunities

TO APPLY 

Apply for Event Catering Server using the link below:  

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=347b7c9b-5aac-4d96-ab81-3b32a60f7052&ccId=19000101_000001&jobId=497555&lang=en_US&source=CC2 

Position open until filled. No phone calls please. 

The Cincinnati Art Museum is an equal opportunity employer and is strongly committed to creating a diverse and inclusive environment where a variety of backgrounds, cultures, orientations, ideas, and talents can flourish. 

The Cincinnati Art Museum has immediate opening for a part-time Utility (BOH) employee in the Terrace Café and museum kitchen. This position will be scheduled 15-25 hours per week. Evening and weekend availability is required.

POSITION SUMMARY

The Utility (BOH) employee will assist the kitchen team in various capacities. Utility duties will consist of assisting the Chef, line cooks, Events & Hospitality Manager, Café Manager, and other kitchen team members with their daily tasks. A successful candidate will play a key role in contributing to our daily customer satisfaction goals.

The Utility (BOH) employee will properly clean and sanitize all dishes, glassware, utensils, and pans; be responsible for maintaining the dish room and dish machine. Assists in cleaning other areas of the café as requested. Prepare food to the café specifications and to set up stations for menu, assist with cooking as needed.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

General responsibilities include, but are not limited to:

• Proper operation of dish machines to company and manufacturer specifications.
• Washes and restocks all dishes, glassware, utensils, pots, and pans.
• Segregates and removes trash and garbage and places it in designated containers.
• Breaks down, cleans, and sanitizes the dish machine at the end of a shift in compliance with ServSafe and other safety standards.
• Transfers supplies and equipment between storage and work areas.
• Assists in event setup as needed.
• Set up and stocking stations with all necessary supplies.
• Answer, report, and follow executive chef or line cooks’ instructions.
• Clean up station and take care of leftover food.
• Maintain a positive and professional approach with coworkers and customers.
• Ability to speak and hear.
• Close and distance vision
• Frequently walking with some standing at times, possibly extended distances; ability to bend and climb stairs when necessary.
• Frequently lift/carry up to 25 lbs.
• Ability to reach with hands and arms in any direction and kneel and stoop repeatedly.
• Other duties as assigned.

REQUIREMENTS

• High school graduate or equivalent vocational training certificate required. A flexible schedule and the ability to work evenings and weekends is required.
• A degree in or working toward a degree in culinary arts, hospitality, or restaurant management from an accredited culinary school is highly desired. Previous work in food service is a plus.

BENEFITS & COMP

• Hourly Pay Rate: $15.75
• Employee Assistance Program
• Family-level museum membership
• Discounts in museum gift shop and café
• Professional development opportunities

TO APPLY

Apply for Utility (BOH) – PT using the link below:

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=347b7c9b-5aac-4d96-ab81-3b32a60f7052&ccId=19000101_000001&jobId=466649&lang=en_US&source=CC2

Position open until filled. No phone calls please. 

The Cincinnati Art Museum is an equal opportunity employer and is strongly committed to creating a diverse and inclusive environment where a variety of backgrounds, cultures, orientations, ideas, and talents can flourish.

POSITION SUMMARY

The Cincinnati Art Museum has an immediate opening for part-time Visitor Services Assistants (VSA) in the Visitor Services Department on Saturdays and Sundays; hours throughout the week may be available based on staffing needs.

VSAs will greet visitors and tour groups, sell tickets, memberships and coffee, answer telephones, balance daily deposits, and keep current on museum events. This role is responsible for ensuring visitors are alerted to all the tools needed for a successful visit. The VSA is also responsible for keeping CAM goals and priorities in mind when welcoming visitors to the museum.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

Working under the direction of the Visitor Services Coordinator (VSC), duties include, but are not limited to, the following:

• Demonstrate an ability to engage with all guests from a wide range of backgrounds, providing the highest quality customer service.
• Ensure each visitor or group feels welcomed and receives a cheerful and warm greeting by Visitor Services immediately upon entering CAM.
• Ensure the lobbies and coatrooms are clean and orderly.
• Answer a wide variety of visitor’s questions in person and over the phone. Responsible for balancing receiving visitors at the desk and over the phone.
• Demonstrate an ability to deal with customer feedback with grace and professionalism. Assist in de-escalating visitor matters.
• Play an active role in reaching CAM strategic goals through promotion of all art engagement opportunities and encouraging return visits.
• Play an active role in reaching CAM financial goals through promotion of the coffee bar, café, paid programming, membership, exhibition tickets, etc.
• Ensure back-of-house activities are operated with excellence and attention to detail with team goals in mind.
• Ensure integrity of daily balancing and handling of all payments, as well as maintaining the confidentiality of all sensitive information. Conducting member sales and renewals with special attention to correct data entry.
• Support the VSC with onboarding, training, and skill development of new team members.
• Manage assigned projects in timely manner with attention to detail while prioritizing the visitor experience. Assist other departments with projects as needed.
• Other duties as assigned.

REQUIREMENTS

• High school diploma or equivalent education required.
• Excellent customer service and communication skills are a must.
• Candidate must be dependable and work well with the public.
• Ability to read, examine, and interpret general business documents, effectively communicate with visitors in person and on phone calls, and present information and respond to questions from visitors.
• Good computer and writing skills necessary.

BENEFITS & COMP

• Hourly Pay Rate: $14.25 with a commission incentive of $2.50 per membership sold
• Employee Assistance Program
• Family-level museum membership
• Discounts in museum gift shop and café
• Professional development opportunities

TO APPLY

Apply for Visitor Services Assistant using the link below:

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=347b7c9b-5aac-4d96-ab81-3b32a60f7052&ccId=19000101_000001&jobId=497841&lang=en_US&source=CC2

Position open until filled. No phone calls please.

The Cincinnati Art Museum is an equal opportunity employer and is strongly committed to creating a diverse and inclusive environment where a variety of backgrounds, cultures, orientations, ideas, and talents can flourish.